The venue is always going to be an important factor when you’re event planning planner. After all, it will be the place where everything happens. Whether you’re celebrating the wedding of your friends or if you want to have a good vacation event for your workmates, the venue is something that you need to consider carefully.
That being said, what can you do to help you find the best destination for your upcoming event? Read on to find out some great tips!
1. Get Only One Place
You have to first consider your guests if you want to know which venue you should choose. For instance, if you’re going to celebrate a wedding, you could have the marriage and reception happen in one place to save on transportation time, costs, and from the hassle.
Having only one place to celebrate means that you do not have to stress over getting two separate venues. Remember, reserving a slot could prove to be difficult as it is, especially if the place you have in mind is a popular tourist or event destination.
Also, it helps that you have the place reserved for you at least 2 months prior to the
event so that you will definitely get the slot.
2. Get Some People to Help You Plan
Event planning is serious business and that is why some people make it a full-time job. Anyway, if you’re not a bonafide event planner, you can ask help from your friends and family. As the saying goes, “two heads are better than one” (or in this case, many heads are better than one).
Anyway, you can start by asking them for possible destinations that are suitable to the tone and the objective of your event. They might have some possible venues, so you have to list the ones that you think are apt for the occasion.
However, if you’re busy about other things and you might not have the time nor the resources to do it on your own, you can hire a good event planner instead.
3. It Pays to Get Organized
Picture this: you’re at your desk working and you find that your tasks are piling up. You then start to get distressed and all of the files scramble across your desk in the process.
When planning for an event, it pays to get organized. You could do this by getting a 3-
ring binder and placing all of the tasks you need to do in order.
For instance, if your task is to contact the venue manager on this day, put that in the first pages of the binder. For other important things such as getting a caterer, getting the florist (for weddings), and contacting the baker, you can place them in the pages directly after talking to the venue liaison.
4. Ask Help to Get Help
Your vendors and the event manager will not know if you need help if you don’t ask them for it. Do not be shy and tell them if you need some assistance.
They would gladly assist you in any way you can and this can be quite helpful (no pun intended) for non- professional event planners.